Regular Council

RESOLVED THAT: the Regular Meeting commence at the hour of 7:00 p.m. AND BE IT FURTHER RESOLVED THAT: Council acknowledges that we are meeting in the Robinson-Superior Treaty area on lands that have been traditionally used by several Indigenous nations, but, we would like to pay special recognition to our closest Indigenous neighbours, the communities of Biigtigong Nishnaabeg and Pic Mobert First Nations. We wish to recognize the long history of the First Nations and Métispeoples in our region, specifically, and show respect to them today. Ayes: Mayor Jim Moffat, Councillor Coady Keough, Councillor Braden Kotyk, and Councillor Tonilynn Ruff

RESOLVED THAT: the agenda be approved as circulated. Ayes: Mayor Jim Moffat, Councillor Coady Keough, Councillor Braden Kotyk, and Councillor Tonilynn Ruff

RESOLVED THAT: Council has been provided a presentation from the Freehawk Trails Association Inc. to formally introduce the Association and share future plans for trail development; and further, THAT Council thanks the Freehawk Trails Association Inc. for their presentation; and further, THAT Council defers the matter to staff to determine how the Township and Freehawk Trails Association Inc. can work together for the betterment of Manitouwadge. Ayes: Mayor Jim Moffat, Councillor Coady Keough, Councillor Braden Kotyk, and Councillor Tonilynn Ruff

RESOLVED THAT: correspondence item 08-01 to 08-03, be received and filed. Ayes: Mayor Jim Moffat, Councillor Coady Keough, Councillor Braden Kotyk, and Councillor Tonilynn Ruff

RESOLVED THAT: Council is in receipt of Administration Report AIR2023-01 submitted by Marcel DeMars, Manager of Bylaw and Airport Services regarding Winter Tires for New Holland Airport Tractor; and further, THAT Council gives pre-budget approval for the purchase of four new winter tires for the New Holland Airport Tractor. Ayes: Mayor Jim Moffat, Councillor Coady Keough, Councillor Braden Kotyk, and Councillor Tonilynn Ruff

RESOLVED THAT: Council is in receipt of Administration Report TR2023-05 submitted by Aaron MacGregor, Deputy Treasurer regarding Water and Sewer Levy Relief Program; and further, THAT Council approves the Bylaw to Provide for Relief of Water and Sewer Levy Page 3 of 9 Increases for the Purposes of Relieving Financial Hardship. Ayes: Mayor Jim Moffat, Councillor Coady Keough, Councillor Braden Kotyk, and Councillor Tonilynn Ruff

RESOLVED THAT: Council is in receipt of Administration Report TR2023-06 submitted by Aaron MacGregor, Deputy Treasurer regarding the 2023 Schedule of User Fees; and further, THAT Council approves the Bylaw to Establish 2023 Services and Charges. Ayes: Mayor Jim Moffat, Councillor Coady Keough, Councillor Braden Kotyk, and Councillor Tonilynn Ruff

RESOLVED THAT: Council is in receipt of Administration Report ADM2023-27 submitted by Florence MacLean, CAO regarding to Declare Surplus 15 Manitou Road West and 10 Ohsweken Road for Demolition; and further, THAT Council declares the following properties to be surplus; and further, THAT Council approves the properties to be demolished as per the market value opinion provided by Simone Donaldson, ReMax Generations Realty Ltd.; and further, THAT Council gives pre-budget approval in the amount of $50,000 for five residential demolition projects scheduled for 2023. Ayes: Mayor Jim Moffat, Councillor Coady Keough, Councillor Braden Kotyk, and Councillor Tonilynn Ruff

Page 4 of 9 RESOLVED THAT: Council is in receipt of Administration Report ADM2023-28 submitted by Florence MacLean, CAO regarding Ombudsman Complaint and Resolution; and further, THAT Council accepts the correspondence dated July 20, 2023 from the Office of the Ontario Ombudsman; and further, THAT Council thanks the Ombudsman's Office for their thorough review of the complaint and thoughtful recommendations with regard to improving municipal services to our residents; and further, THAT Council directs staff to update the Township's Tax Collection Policy, approved by Council under Resolution 2006-316; and further, THAT Council directs staff to prepare an apology letter to the complainant as a result of giving them only three days notice to vacate the premises; and further, THAT Council directs staff to work with the Integrity Commissioner to update complainants, on the nature of any delay and the expected completion date, when the timeline for completing an initial review or investigation is delayed beyond 180 days as set out in Bylaw 2019-07, Section 6.12 of the Integrity Commissioner's Inquiry Protocol. Ayes: Mayor Jim Moffat, Councillor Coady Keough, Councillor Braden Kotyk, and Councillor Tonilynn Ruff

RESOLVED THAT: Council is in receipt of Administration Report ADM2023-29 submitted by Florence MacLean, CAO regarding Section 357 Application – Request to Reduce Current Value Assessment; and further, THAT Council declines the application to adjust the Current Value Assessment (CVA) submitted to the Township of Manitouwadge on December 31, 2022; and further, THAT Council directs staff to provide Council decision, and reasons for the decision, to the property owner, without delay; and further, THAT Council directs staff to provide the property owner with information regarding their rights to appeal the decision of Council to the Assessment Review Board within 35 days of Council’s decision. Page 5 of 9 Ayes: Mayor Jim Moffat, Councillor Coady Keough, Councillor Braden Kotyk, and Councillor Tonilynn Ruff

RESOLVED THAT: Council is in receipt of Administration Report ADM2023-30 submitted by Florence MacLean, CAO regarding Compressed (Four Day) Work Week Policy; and further, THAT Council approves the Compressed Work Week Policy on a one-year trial basis; and further, THAT Council directs staff to report back in September 2024 on the implementation and outcomes of the policy. Ayes: Mayor Jim Moffat, Councillor Coady Keough, Councillor Braden Kotyk, and Councillor Tonilynn Ruff

RESOLVED THAT: Council is in receipt of Administration Report ADM2023-31 submitted by Joleen Keough, Clerk/Planning Administrator regarding the Draft Procedural Bylaw – Being a Bylaw to Establish Rules of Order and Procedures for the Council of the Township of Manitouwadge; and further, THAT Council receives the draft Procedural Bylaw for information purposes; and further, THAT Council directs staff to bring back the Procedural Bylaw for Council’s review and consideration. Ayes: Mayor Jim Moffat, Councillor Coady Keough, Councillor Braden Kotyk, and Councillor Tonilynn Ruff

Being a Bylaw toEstablish 2023 Services and Charges, be read a first and second time. And Furthermore, be read a third time, passed and numbered as Bylaw No. 2023- 37. Ayes: Mayor Jim Moffat, Councillor Coady Keough, Councillor Braden Kotyk, and Councillor Tonilynn Ruff

WHEREAS Section 239(4) of the Municipal Act, 2001, S.O. 2001, c. 25 provides that before holding a meeting or part of a meeting that is to be closed to the public, a municipality or local board or committee of either of them, shall state by resolution the fact of holding of the closed meeting and the general nature of the matter to be considered at the closed meeting; NOW THEREFORE BE IT RESOLVED THAT: this meeting is hereby closed to the public as the subject matter being discussed falls under the following section: 01 Section 239(2)(b): personal matters about an identifiable individual, including municipal and local board employees. - Manitouwadge Municipal Housing Corporation Page 7 of 9 Ayes: Mayor Jim Moffat, Councillor Coady Keough, Councillor Braden Kotyk, and Councillor Tonilynn Ruff

RESOLVED THAT: the meeting is hereby declared to be open to the public at 8:04 p.m. Ayes: Mayor Jim Moffat, Councillor Coady Keough, Councillor Braden Kotyk, and Councillor Tonilynn Ruff

RESOLVED THAT: Council rescinds Resolution 2013-37, Snow Plowing Services; and further, THAT Council directs staff to advise staff and Board of the Manitouwadge Municipal Housing Corporation that the Township of Manitouwadge will no longer be paying for snow removal services at the Graham Avenue property. Ayes: Mayor Jim Moffat, Councillor Coady Keough, Councillor Braden Kotyk, and Councillor Tonilynn Ruff

Being a Bylaw to Confirm the Proceedings of the Council of the Township of Manitouwadge at its Regular meeting held on Wednesday, August 9, 2023, be read a first and second time. And Furthermore, be read a third time, passed and numbered as Bylaw No. 2023- 38. Ayes: Mayor Jim Moffat, Councillor Coady Keough, Councillor Braden Kotyk, and Councillor Tonilynn Ruff

RESOLVED THAT: the Regular Meeting adjourn at the hour of 8:07 p.m. Ayes: Mayor Jim Moffat, Councillor Coady Keough, Councillor Braden Kotyk, and Councillor Tonilynn Ruff