Regular Council

RESOLVED THAT: the Regular Meeting commence at the hour of 7:08 p.m. AND BE IT FURTHER RESOLVED THAT: Council acknowledges that we are meeting in the Robinson-Superior Treaty area on lands that have been traditionally used by several Indigenous nations, but, we would like to pay special recognition to our closest Indigenous neighbours, the communities of Biigtigong Nishnaabeg and Netmizaaggamig Nishnaabeg First Nations. We wish to recognize the long history of the First Nations and Métispeoples in our region, specifically, and show respect to them today.

RESOLVED THAT: the agenda be approved as amended.

RESOLVED THAT: the Minutes of the Regular Council Meeting held November 22, 2023, are adopted as circulated.

RESOLVED THAT: correspondence item 08-01, be received and filed.

RESOLVED THAT: Council is in receipt of Administration Report CS2023-05 submitted by Trish Boileau, Director of Community Services regarding 2024 Non- profit/Sports Group Process Report; and further, THAT Council receives report CS2023-05 for information purposes.

RESOLVED THAT: Council is in receipt of Administration Report CS2023-06 submitted by Trish Boileau, Director of Community Services regarding Establishment of the Manitouwadge Recreation Trails Advisory Committee, a Committee of Council; and further, THAT Council approves the establishment of the Manitouwadge Recreation Trails Advisory Committee as a Committee of Council; and further, THAT Council approves the attached Terms of Reference for the Manitouwadge Recreation Trails Advisory Committee; and further, THAT Council directs staff to immediately advertise for community members to submit an application for Council’s consideration for appointment to the Manitouwadge Recreation Trails Advisory Committee; and further, THAT Council directs staff to bring back a Report to Council in January 2024 with a list of community members who have expressed interest in being appointed to the Manitouwadge Recreation Trails Advisory Committee; and further, THAT Council appoints Councillor Coady Keough as the Council representative to the Manitouwadge Recreation Trails Advisory Committee.

RESOLVED THAT: Council is in receipt of Administration Report TR2023-07 submitted by Aaron MacGregor, Deputy Treasurer regarding 2024 User Fees Update; and further, THAT Council adopts the attached 2024 User Fee Bylaw and Schedule of User Fees; and further, Page 3 of 10 THAT Council approves the recommended water and sewer levy adjustments for identified properties, for 2023.

RESOLVED THAT: Council is in receipt of Administration Report ADM2023-42 submitted by Joleen Keough, Clerk regarding 2024 Regular Council Meeting Schedule and Acting Mayor Schedule; and further, THAT Council accepts the 2024 Regular Council Meeting Schedule and Acting Mayor Schedule as presented.

RESOLVED THAT: Council is in receipt of Administration Report ADM2023-43 submitted by Joleen Keough, Clerk regarding Being a Bylaw to Appoint Members of the Committee of Adjustment for the Township of Manitouwadge; and further, THAT the Bylaw to appoint members of the Committee of Adjustment for the Township of Manitouwadge, be approved.

RESOLVED THAT: Council is in receipt of Administration Report FD Monthly 23-08 submitted by Don Kruger, Fire Chief regarding Fire Department Monthly Report with Year in Review; and further, THAT Council receives the Fire Chief’s monthly report as presented.

Page 4 of 10 RESOLVED THAT: Council is in receipt of Administration Report ADM2023-44 submitted by Florence MacLean, CAO regarding Township Donation Policy; and further, THAT Council approves the Township Donation Policy as presented in the Staff Report dated December 13, 2023; and further, THAT Council approves $25,000 from the Community Wellbeing Fund Reserve Account be utilized for the 2024 budget year; and further, THAT Council sets a maximum donation amount of $1000.00 per application; and further, THAT Council directs staff to immediately advertise for applications to be brought forward for Council’s consideration for the 2024 budget deliberations; and further, THAT Council repeals Bylaw 1995-47 also known as the Financial Assistance Bylaw.

RESOLVED THAT: the 2024 Thunder Bay District Municipal League (TBDML) Annual General Meeting and Conference is scheduled to be held February 29th to March 1st, 2024 in Nipigon, Ontario. AND BE IT FURTHER RESOLVED THAT: the following Council and/or Staff members will attend:  Mayor Jim Moffat  Councillor Braden Kotyk  Councillor Kathy Hudson  Councillor Coady Keough

RESOLVED THAT: the 2024 Ontario Good Roads Association (OGRA) Annual General Meeting and Conference is scheduled to be held April 21st to April 24th, 2024 in Toronto, Ontario. AND BE IT FURTHER RESOLVED THAT: the following Council and/or Staff Page 5 of 10 members will attend:  Mayor Jim Moffat  Tyler Brewster, Director of Public Works

RESOLVED THAT: the 2024 Northwestern Ontario Municipal Association (NOMA) Annual General Meeting and Conference is scheduled to be held April 24th to April 26th, 2024 in Thunder Bay, Ontario. AND BE IT FURTHER RESOLVED THAT: the following Council and/or Staff members will attend:  Mayor Jim Moffat  Councillor Kathy Hudson  Councillor Coady Keough  Councillor Braden Kotyk  Councillor Tonilynn Ruff

RESOLVED THAT: the 2024 Association of Municipalities Ontario (AMO) Annual General Meeting and Conference is scheduled to be held August 18th to August 21st, 2024 in Ottawa, Ontario. AND BE IT FURTHER RESOLVED THAT: the following Council and/or Staff members will attend:  Mayor Jim Moffat  Councillor Kathy Hudson

WHEREAS Mr. Santa Claus (Herein referred to as “Santa”) delivers presents to many good children throughout the Township of Manitouwadge on the eve of December 24th into the early hours of December 25th, annually, and WHEREAS Santa’s services are deemed essential to the community wellbeing of the residents of Manitouwadge; and Page 6 of 10 WHEREAS Santa has confirmed that he and Mrs. Claus along with all the elves are ready to make their gift deliveries to the good children living in Manitouwadge; and WHEREAS Santa’s sleigh has passed its annual inspection; all the Reindeer are fed and watered and Rudolph’s nose is shining bright; and WHEREAS Santa has spoken with Town Council, the CAO, all Department Heads and Staff to determine the best and safest routes to take for his annual deliveries; and NOW THEREFORE BE IT RESOLVED that Santa may enter the home of every child residing in the Township of Manitouwadge to deliver presents, provided that:  The child’s name is on Santa’s “nice” list; and  All children listen to their parents right up to December 24th; and  A plate of goodies for both Santa and the Reindeer is available in every home; and  All children are in the home and fast asleep when Santa arrives.

Being a Bylaw to Establish the Manitouwadge Recreation Trails Advisory Committee, be read a first and second time. And Furthermore, be read a third time, passed and numbered as Bylaw No. 2023- 56.

Being a Bylaw to Establish 2024 Services and Charges, be read a first and second time. And Furthermore, be read a third time, passed and numbered as Bylaw No. 2023- __.

Page 7 of 10 Being a Bylaw to Appoint Members of the Committee of Adjustment for the Township of Manitouwadge, be read a first and second time. And Furthermore, be read a third time, passed and numbered as Bylaw No. 2023- 57.

Being a Bylaw to Adopt a Township Donation Policy, be read a first and second time. And Furthermore, be read a third time, passed and numbered as Bylaw No. 2023- 58.

Being a Bylaw to Authorize the Temporary Borrowing of One Million ($1,000,000.00) Dollars, be read a first and second time. And Furthermore, be read a third time, passed and numbered as Bylaw No. 2023- 59.

WHEREAS Section 239(4) of the Municipal Act, 2001, S.O. 2001, c. 25 provides that before holding a meeting or part of a meeting that is to be closed to the public, Page 8 of 10 a municipality or local board or committee of either of them, shall state by resolution the fact of holding of the closed meeting and the general nature of the matter to be considered at the closed meeting; NOW THEREFORE BE IT RESOLVED THAT: this meeting is hereby closed to the public as the subject matter being discussed falls under the following section:  Section 239(2)(b): personal matters about an identifiable individual, including municipal or local board employees. - Staff Sergeant Camille Ducharme, Detachment Commander, Marathon OPP regarding Township of Manitouwadge Staffing Levels.  Section 239(2)(b): personal matters about an identifiable individual, including municipal or local board employees. - Staff Matters.  Section 239(2)(b): personal matters about an identifiable individual, including municipal or local board employees. - Council Correspondence.

RESOLVED THAT: the meeting is hereby declared to be open to the public at 9:11 p.m.

Being a Bylaw to Confirm the Proceedings of the Council of the Township of Manitouwadge at its Regular meeting held on Wednesday, December 13, 2023, be read a first and second time. And Furthermore, be read a third time, passed and numbered as Bylaw No. 2023- 60.

RESOLVED THAT: the Regular Meeting adjourn at the hour of 912 p.m.